Sample Rental Agreement and Conditions

The Rental Agreement and Conditions makes the booking official. Not only is it important for the Owner, but it's a document that can be very comforting for the Renter

Rental Agreement & Conditions


The following agreement and accompanying Terms and Conditions of Rental binds a contract between the following two parties:










Tel No



The property rented in this agreement is known as [PROPERTY NAME Maximum number of occupants – #


1.        Guests


Please list all members of your party in the table below.  All persons listed will be bound by the terms of this agreement. Only persons listed on this agreement may occupy the property at any time.






































2.        Rental Period


The period of this rental shall be from [ARRIVAL DATE] to [DEPARTURE DATE]. The property will be ready for occupancy from [Check in time] on [ARRIVAL DATE], and must be vacated by [Check out time] on [DEPARTURE DATE] (unless otherwise agreed with THE OWNER).


3.        Payment and Damage Deposit


The rent for the period is [AMOUNT] payable as follows:


A deposit of [AMOUNT) is payable by return, together with the signed rental agreement.   Cheques to be made payable to [YOUR NAME] and sent to:




The final balance of the rental [AMOUNT] is due on or before [DATE YOU DECIDE [(say 60 Days before the rental commences).




The full amount of the rental [AMOUNT] is payable by return, together with the signed rental agreement. Check to be made payable to [YOUR NAME] and sent to:




A damage deposit check for [AMOUNT] is also required with the final balance. This will be by separate check, which will not be cashed unless THE OWNER has a valid claim to make upon it (any bills for long-distance or international telephone calls will be deducted from this check and a copy of the bill forwarded to THE RENTER).  If no claims are made then the damage deposit check will be voided and returned 4 weeks after THE RENTER's departure from the property.


4.        Utilities


THE OWNER will provide THE RENTER with water, heat, electricity, linens and a telephone, which can be used for local calls (all long distance and international calls will be charged to THE RENTER).  All utilities are included in the total rental price.


5.        Restrictions


Smoking is not permitted inside the Cottage.  Pets are not permitted.


6.        Damage


The cost of any unreasonable damage caused by THE RENTER will be deducted from the damage deposit.


THE RENTER will be responsible for any damage caused in excess of the damage deposit and will be invoiced separately.


The damage deposit will be voided and returned to THE RENTER by THE OWNER after the owner/caretaker has inspected the property and the phone bill cleared.


7.        General Conditions


The maximum number of guests using the rental premises shall not exceed the total number stated in the cottage rental agreement.


THE RENTER shall, at his expense, and throughout the period of the rental, keep the property in a state of cleanliness and in good condition and repair.  THE RENTER acknowledges that at commencement of the rental, the property is in good and substantial repair except for any defect THE RENTER may report to THE OWNER's representative during the first day of the rental.  THE RENTER shall leave the property in good repair, cleaned and vacuumed, dishes washed, beds stripped, all garbage separated appropriately in sealed garbage bags and placed tidily in the garage. The cleaning checklist shall be completed and signed.


Any unsafe or dangerous condition must be reported to THE OWNER or his representative immediately. The renter acknowledges that the use of the property is entirely at the renter's risk.  The renter shall indemnify and save harmless THE OWNER against and from any and all expenses, costs, damages, suits, actions or liabilities arising from any and all loss of or damage to personal property, injury or death resulting from the use of the rental property, grounds, boats, bicycles, pool, hot tub and river/lake use. 


The renter assumes full responsibility for fulfilling the terms of the rental for the period stated.





Owner:                                                                               Date:



Renter:                                                                               Date: