Sample Return of Deposit Letter

The Return of Deposit letter is not only a vehicle for returning the pre-paid deposit, but it's also a great opportunity to secure valuable feedback from the Renter, and set the table for repeat business.

Sample Deposit Return Letter





Guest’s Name


Post Code





Dear   [Renter Name]  ,


Following your recent stay at [Property Name], please find enclosed your uncashed damage deposit check for [Amount].  


Your feedback is really important to us so we’d appreciate it if you would take the time to leave a review on [Review location].  Your feedback enables us to make sure the services we provide meet our guests’ expectations and highlights any shortcomings you may have experienced; therefore, your support would be very much appreciated.   Also, we are always grateful for any recommendations you may wish to pass on from places you have visited such as restaurants, tourist attractions in the area etc.  


We very much  hope you and your [family/group] had a most enjoyable and relaxing break at [Property Name] and I hope you come and stay again.  As a thank you for visiting, we’d like to offer a 15% discount off the rate shown on our [listing/web site] for a low season short break.


With regards,






Your Name

Property Name